In this recent letter, the Centers for Medicare and Medicaid Services (CMS) announced that they will begin posting Payroll-Based Journal (PBJ) public use files on November 1, 2017. You will be able to access the files at https://data.cms.gov.[i]
The first posting will include data that was submitted for the reporting period of the first two calendar quarters in 2017. These files are the raw number of hours that providers have submitted and will include:
- Total hours for nursing services job categories (e.g. registered nurses, licensed practical nurses, nurse aids) for each day in the quarter
- Facility census for each day in the quarter calculated using minimum data set (MDS) submissions
CMS will continue to publically post each reporting period and anticipates expanding the type of data reported in the public use files.
On top of the announcement of taking PBJ files public, the CMS has confirmed that they will calculate rates of tenure and turnover using each employee’s unique identifier (ID).
An employee that reports under two IDs has become a common situation, especially for organizations that switch payroll providers and change employee IDs. However, an employee with two IDs can negatively impact your turnover rate calculated by CMS. For organizations that are facing this issue, the CMS has provided this method on how to link an old employee ID with a new one which will be available beginning November 20, 2017.[ii]
Another change stated in the letter is that the CMS will use MDS data to calculate PBJ census data. A daily census will improve the accuracy of staffing levels and eliminate the need to report resident census information through the PBJ system. It is now optional for organizations to electronically submit resident census data through PBJ.[iii]
This blog was written by Ally Edwards, Marketing Guru at PeopleGuru. This post may not be copied or published without permission.
[i] “Staffing-Data-Submission-PBJ.” CMS.gov Centers for Medicare & Medicaid Services, 28 Sept. 2017, www.cms.gov/Medicare/Quality-Initiatives-Patient-Assessment-Instruments/NursingHomeQualityInits/Staffing-Data-Submission-PBJ.html
[ii] “Changing Employee Identifiers in the Payroll-Based Journal (PBJ) System.” Https://Ss-Usa.s3.Amazonaws.com/c/308457066/Media/59d3d33b55ca8/PBJ-Linking-Methodology.pdf
[iii] “Electronic Staffing Submission- Payroll-Based Journal Public Use File.” 25 Sept. 2017, ss-usa.s3.amazonaws.com/c/308457066/media/59d3c5d93c252/Survey-and-Cert-Letter-17-45.pdf